Document it once. Prove it for ten years.
A maintenance manual and a living sign-off record from one capture at handover. It protects the developer, equips the body corporate and tells the reserve fund what to set aside.
An estate is at its best on the day it's handed over.
That's the moment to record it.
We photograph and describe every common-area feature, set a care schedule for each, and pair it with a living sign-off register. The body corporate signs to acknowledge receipt; from then on, every act of maintenance is dated and evidenced. It's the estate's operating manual and its maintenance record in one.
Four documents.
Estate maintenance manual
Every common-area feature documented, with care schedules and brands.
Sample PDFTen-year maintenance & reserve plan
Costed by interval — tells the scheme how much to set aside.
Sample PDFLiving sign-off register
Each task dated, signed and photographed: time-stamped proof of upkeep.
Sample PDFHandover acknowledgement
The body corporate's signed receipt that closes the loop.
- Developer: a defensible record of the handover state and the obligations passed on.
- Body corporate or HOA: a maintenance manual, ten-year plan and reserve guide.
- Managing agent: a premium service for every scheme.
- Maintenance contractors: a clear, costed schedule that becomes recurring work.
A neutral record both sides can trust. Whichever way a future dispute goes, the truth is simply on the record.
AssetProof provides documentation and an evidence system. It is not a law firm, loss adjuster or engineering practice. Maintenance intervals and costs are best-practice estimates to confirm against manufacturers' specifications and quotes; legal effect varies by jurisdiction.
Record your estate at handover.
Tell us the estate, the number of units and the handover date. We'll come back with a plan and a price.